Privacy Policy

When you join PCCS, register for an event, submit a form, or contact us, we may collect:

• Full name and professional title
• Practice name, address, and phone number
• Email address
• License number and professional credentials
• Payment information (processed securely — we do not store full card numbers)
• Newsletter advertisements or classified ad submissions
• Inquiry or message content submitted through forms

When you visit our website, certain information is collected automatically, including:

• IP address and general geographic location
• Browser type and version
• Device type and operating system
• Pages visited and time spent on the site
• Referring website or search terms

This data is used in aggregate to improve our website and understand how members and visitors engage with our content.

When you attend PCCS meetings or events, we may collect attendance records, event feedback, and — with your awareness — photos or video footage for promotional use.

We use the information we collect to:

• Process and manage PCCS memberships
• Communicate meeting schedules, newsletters, and PCCS updates
• Maintain the PCCS Member Directory
• Process dues payments and PAC contributions
• Coordinate events, speakers, and educational programs
• Respond to member inquiries and requests
• Publish member listings, classified ads, and newsletter content
• Improve our website and member experience
• Comply with applicable laws and organizational requirements

We do not use your information to send unsolicited marketing from third parties. PCCS communications are limited to organizational news, event announcements, and member-relevant content.

PCCS does not sell, rent, or trade your personal information to any third party for commercial or marketing purposes.

We may share your information only in the following circumstances:

• Within PCCS: Board members and authorized staff who need access to carry out PCCS functions
• Member Directory: Professional information you provide may appear in the PCCS Member Directory, visible to other members and the public as described in Section 5
• Service providers: Vendors who assist with website hosting, payment processing, or communications — under confidentiality agreements
• Legal compliance: When required by law, court order, or governmental authority
• Organization continuity: In the event of a merger or restructuring of PCCS

PCCS uses trusted third-party platforms to operate effectively. These may include:

• GoHighLevel (GHL): Website hosting and member management
• Google (Forms, Analytics): Membership applications, information requests, and website analytics
• PayPal: PAC contribution processing
• Payment processor: Secure dues payment handling via the Pay Now portal
• Tampa Bay Pay: Website and digital services platform

Each platform operates under its own privacy policy. We are not responsible for the data practices of third-party services and encourage you to review their policies directly.

Active PCCS members may be listed in the PCCS Member Directory. Directory listings may include your name, practice name, address, phone number, website, and a brief professional description. By becoming a PCCS member, you consent to your professional information being listed in the member directory.

Members may request updates to or removal of their directory listing at any time by contacting PCCS. Note that removal from the directory is a separate action from membership cancellation.

Our website may use cookies — small text files stored on your device — to improve browsing experience and analyze site traffic. Types used include:

• Essential cookies: Required for the website and forms to function
• Analytics cookies: Help us understand how visitors use the site (anonymized via Google Analytics)

You may control or disable cookies through your browser settings. Disabling certain cookies may affect the functionality of forms or other features on our website.

We retain member information for the duration of active membership and for a reasonable period thereafter for administrative and legal purposes. Payment and transaction records may be retained for accounting and compliance requirements. When data is no longer needed, we take reasonable steps to securely delete or anonymize it. You may request deletion of your personal data at any time by contacting us.

You may have the following rights regarding your personal information:

• Access: Request a copy of the personal information PCCS holds about you
• Correction: Request that inaccurate or outdated information be corrected
• Deletion: Request removal of your personal data, subject to legal and administrative retention requirements
• Opt-Out: Opt out of PCCS communications at any time by contacting us or using the unsubscribe option in our emails
• Directory Update: Request changes to or removal of your member directory listing

To exercise any of these rights, contact PCCS using the information in Section 12.

PCCS's website and services are intended for licensed chiropractic professionals and adult business partners. We do not knowingly collect personal information from children under the age of 13. If you believe a child has submitted information through our website or forms, please contact us immediately so we can delete that information.

PCCS implements reasonable administrative and technical safeguards to protect your personal information from unauthorized access, loss, or misuse. Payment transactions are handled through secure, encrypted third-party platforms. We do not store full payment card numbers.

No method of internet transmission is 100% secure. While we take data security seriously, we cannot guarantee absolute protection against all threats.

We may update this Privacy Policy from time to time. When we do, we will update the effective date at the top of this page. We encourage members to review this policy periodically. Your continued use of our website or participation in PCCS programs after changes are posted constitutes your acceptance of the updated policy.